Administrative Assistant

Political Intelligence has over 25 years of experience in the EU and Belgian market, specializing in advising tech companies on the public policy efforts. Our success is built on our people as is shown by the longevity of our client relationships and their numerous successes over the years.
To support our expansion, we are looking for a young and motivated Administrative Assistant to support our team. We are looking for a candidate with a first experience.
The successful candidate will join a team of 5 members and work under the direct supervision of our Finance Officer.

What will be your main responsibilities?

You will support the Finance Officer with processing, encoding and filing financial documents and other financial tasks.

You will maintain accurate and up to date financial records including accounts payable and receivable, and bank statements :

  • Support with the invoicing process (send out invoices, reminders…)
  • Support with the payment process
  • Collaborate with the accountant
  • Be in charge of contract creation and follow-up (clients and suppliers)
  • Support on preparation of budgets and financial reports

When necessary you will support your colleagues within the administrative team with other ad hoc projects.
The list is indicative and can evolve depending on the priorities and deadlines.

What are we looking for?

  • You have an excellent level of English
  • A good level of understanding and reading in Dutch and/or French
  • You have an interest for administrative tasks and an appeal to finance
  • You have a relevant education in the field
  • A first experience in the field as an intern or first contract is required
  • You have strong organization skills with an attention to detail
  • You have the ability to prioritize and meet deadlines
  • You have a solid knowledge of the Office suite (especially Excel)
  • You have the capacity to work independently as well as a part of an international team

What makes us special?

Apart from our caring and friendly environment and unique team dynamic, we’re a quickly growing company where you can learn and develop new skills. We’re a gender balanced and eco-friendly lobbying firm with a multi-national team composed of talented consultants where there is always room for initiatives and creativity.
We offer you an attractive package that includes a competitive salary, extra vacations and working from home flexibility.

How to join us?

Did you recognise yourself in our description? Then send us your resume and best cover letter on with reference “0123” highlighting your best qualities and qualifications for the position.  We value individuality and variety, so use your judgement and write in your own voice.